Faculty of Medicine staff planning U of T sponsored continuing education programs have access to a full range of event management services - for any or all stages of a continuing education program - depending on their needs. Because the Office has specialized experience and established relationships with venues, faculty members and staff in all departments, our expertise can prove to be invaluable to a Course Director, who can choose as much or as little support as they need.
Event planning and logistics:
- venue and catering arrangements and hotel room bookings
- A/V arrangements and other facility liaison
- speaker accommodation arrangements
- registration processes, including online registration system with industry-standard PCI-compliant credit card processing, as well as on-site staffing
- online Abstract Management System
- coordination and compilation of event and speaker evaluations
Creative services:
- graphic design and publication layout
- writing & producing promotional materials
Marketing & Promotion services:
- advertising in print and electronic media
- promotion of events and activities through social media (Twitter, Facebook, LinkedIn, YouTube)
- developing marketing plans & campaigns for recruiting participants
Website support:
- website design and management for individual programs
Speaker management & coordination:
- personalized, direct communication with all speakers, chairs and committee members
- correspondence with confirmed speakers, syllabus preparation and local arrangements
Financial planning and management:
- budget development
- facility negotiations and contracting
- invoice processing, including GST rebates on invoices
- honoraria and speaker reimbursements
- post-event record-keeping and reconciliation of course income and expenses
Accreditation support:
- assistance with the application for accreditation
- issuing continuing education documentation letters and credits to attendees
- reporting/tracking and record management for credits earned by attendees, and for Course Director teaching portfolios
Commercial Support Guidance
The Office is also well-poised to provide Course Directors with guidance on the effective management of relationships between private for-profit entities and the Faculty and its faculty, staff, students and residents, consistent with the Faculty of Medicine, University of Toronto’s policy on commercial support, which is applicable for all Educational and Research activities.
To learn more about the comprehensive event management services available to support you, please contact: eventmanagement.cepd@utoronto.ca
To learn more about the Office’s extensive programs and services, and how they might benefit you, please contact: info.cepd@utoronto.ca .
